Below are brief descriptions and instructions for all the different file management options the campus provides. By reading through you will be able to better understand what service(s) would work best for you.
Faculty, Staff and Students
The software descriptions in the list below provide a high-level view of each and be able to compare more effectively. For more information on a specific software please see the Associated Links at the bottom of each software section.
Microsoft Teams is a collaboration tool that provides a dynamic and customizable workspace by integrating with other Microsoft 365 services such as OneDrive and other third-party connectors.
Microsoft OneDrive is a file hosting and synchronization service operated by Microsoft. OneDrive supports all types of files and specializes in other Microsoft products such as Word, Excel, PowerPoint, and several others. OneDrive can be used when sharing documents. Rather than e-mailing and waiting for a reply, you can simply share the document and both parties can work at the same time and monitor live updates.
Syncplicity is a file share and synchronization service. This service allows clients to store and synchronize files between computers. It supports Microsoft Windows and Mac OS; however, only campus owned machines have Syncplicity installed. Although if you are using a personal machine, all files can be accessed via the web. Like OneDrive, you can share files for others to edit.
The I: Drive is a file sharing service that allows clients for both Windows and Mac machines to be able to create shared folders and allow for certain clients to have access. These shared folders can also be shared with anyone on campus; however, they can only be accessed on a university machine, unless the client has access to VPN, (see associated links for more instructions). Additionally, these drives are owned by the university, which means if an owner or member leaves the university, the TAMUCC IT team can still get access to recover files stored in these folders.
We do not recommend the use of third-party products such as Dropbox, iCloud, Google Drive, and others, as these can pose a security risk and TAMUCC has not approved them as secure options. In addition to the associated security risks, if an employee leaves TAMUCC, the University will have no way to retrieve any information saved on third-party products. If you have any further questions, please contact the IT Service Desk at 361-825-2692.