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EIR Accessibility Progress and Plan

Texas A&M University-Corpus Christi is committed to making its websites, other digital content, and electronic and information resources accessible to all users per 29.01.04.C0.01 Electronic and Information Resources (EIR) Accessibility. This is a process that works in tandem with improvements in technology. An Electronic and Information Resources Accessibility Coordinator (EIRAC) is designated to oversee the Accessibility Program's progress at each Texas university.

A&M - Corpus Christi's EIRAC is Karole Schroeder and can be contacted at eirac@tamucc.edu or 361.825.3154.

Progress

Spring 2020

  • 33.05.02.C0.01, Required Training for Employees and Affiliates approved, which includes requirements for role-based training for employees.
  • Digital Accessibility Awareness for review and consideration for adoption system-wide. Currently approved for adoption at TAMU-CC.
  • IT acquisitions submitted through various channels (e.g. IslanderBuy, procurement cards) are moving into the IT review funnel before approval.

Fall 2019

  • Launch online form for accessibility exception requests to improve workflow tracking and better streamline the IT acquisition process
  • Implement and improve an inventory for tracking accessibility of all EIR / IT acquisitions, including online subscription databases and websites
  • Propose policy to require a digital accessibility awareness course for all employees and role-based courses for employees with specific duties
  • Start regular communications with faculty on accessibility techniques (e.g. monthly newsletter, A-DRC: Academic Digital Resource Center)
  • Initiate a Community of Practice for Digital Accessibility & Inclusive Instruction (CoP: DAI2) with faculty
  • Initiate web redesign project for modernizing the official website template and improving its accessibility, both in the template and the authoring tool

Summer 2019

  • Complete first collaborative awareness program through Employee Development Day, the Digital Accessibility Experience Lab (DAEL), where employees experience assistive technology (AT) and learn techniques for closing the gaps to using AT
  • Publish the IT Accessibility website to include resources for employees and vendors on accessibility guidelines (by EIR type or component and by WCAG principle), what are accommodations and assistive technology used by people with disabilities, and the accessibility program plan and progress
  • Start collecting monthly reports of online courses accessibility through our enterprise scanning solution
  • Refine IT acquisition processes, in general, to include online forms for intake questions and accessibility exception requests; launch online form for intake questions
  • Submit two courses into TrainTraq, for (1) Digital Accessibility Awareness and (2) Basic Website Accessibility Remediation, to start trackable awareness and role-based training
  • Research "train the trainer" opportunities for (1) faculty maintaining online courses and (2) staff regularly developing or maintaining electronic documents
  • Attend the Chancellor's Symposium on Accessibility to determine future plans to improve accessibility in academia

Spring 2019

  • Add Accessibility Exception Form to the queue for converting into an online form, to improve workflow and tracking
  • Draft Training Plan for the next two years to include trackable courses for employees, specific to their duties
  • Update the ADA complaint process on the Texas A&M University-Corpus Christi to be more explicit regarding the reporting procedures
  • Draft ADA complaint process with regard to EIR accessibility compliance

Fall 2018

  • Enter into The Texas A&M University System's contract to scan all websites using an enterprise solution (SiteImprove)
  • Hire a full-time and on-campus Electronic and Information Resources Accessibility Coordinator to oversee the Accessibility Program Plan
  • Refine the Accessibility Review process for purchasing EIR
  • Create a template for reviewing Accessibility Conformance Reports (ACR), or a completed Voluntary Product Accessibility Template (VPAT), provided by vendors
  • Start collecting monthly reports of web accessibility through our enterprise scanning solution
  • Create an Accessibility Exception Form to use in the approval for purchasing of EIR
  • Create a Risk Factor calculator to assess the risk of purchasing inaccessible EIR and better prioritizing the review of purchased EIRs ex post facto
  • Review 29.01.04.C0.01, Electronic and Information Resources (EIR) Accessibility to ensure currency
  • Research methods for scanning online courses for accessibility compliance and reporting

Before Fall 2018

  • Designate an Electronic and Information Resources Accessibility Coordinator
  • Create the Electronic and Information Resources Accessibility Committee (EIRA Committee) to meet regularly regarding current issues in compliance at A&M - Corpus Christi
  • Draft Accessibility Program Plan
  • Start discussions on how to include accessibility reviews in purchasing EIR
  • Draft Accessibility section in IT Contract Addendum for purchasing EIR
  • Create priority tiers for reviewing purchased EIRs ex post facto
  • Start inventory of all EIRs purchased
  • Report progress to the State of Texas biennially

Ongoing and Future Plans

The following list includes projects and initiatives across Texas A&M University-Corpus Christi for improving accessibility and inclusiveness of all university business.
  • EIR Repository: Collect all EIR (i.e. IT acquisitions) used at TAMU-CC for university business. This will allow us to analyze risk and priorities for accessibility compliance.
  • IT Work Intake Process: Improve the workflow process for taking in IT acquisition requests for review across all appropriate IT areas.
  • A-DRC (Academic Digital Resource Center): Utilize this communication and resources tool to provide faculty with information on Universal Design for Learning (UDL) and inclusive instruction.
  • Community of Practice: Digital Accessibility and Inclusive Instruction (CoP:DAI2): A new community of practice consisting of faculty using Blackboard Ally, this group will become the peer trainers for the faculty body in creating accessible and inclusive instruction.
  • "Accessibility Academy": This academy is in its planning stage to provide faculty and staff with a curriculum for creating and providing accessible content. Estimated launch: Fall 2020 - Spring 2021
  • Digital Accessibility Awareness Course: The course is under review by The Texas A&M University System for implementation to provide the basic accessibility awareness and techniques all faculty and staff can use. Estimated launch: March 2020 - June 2020
  • Basic Website Accessibility Remediation Course: The course is being implemented to assist all TAMU-CC web maintainers in improving the accessibility of their websites as well as prepare them for the website redesign transition. Estimated launch: May 2020 - July 2020
  • Website Redesign: This project will update the official website template, workflows, and other mechanisms to improve accessibility compliance. Estimated switchover: Spring 2021